These subjects Albania Phone Number List be treated and especially not put under the carpet because for the most part they will come back to you in boomerangs once your project finished and your new and shining system of “GED / GEC / demat” in place. These are subjects which for the most part combine issues of human organization, functionality, ergonomics and IT technology: Entry points: Digitization and Registration Workflow management Help with documentary development – document models Ergonomics The electronic signature and the probative value of the recordings Competition from email and file servers The functional administration of your system and its local support The ambition of your project The ambition of your project

this point has already been covered in this article . So I would not come back to it, but it is fundamental… from fundamental. Entry points: Digitization and Registration To solve your demate issues you will often need the handyman It is obvious that in a dematerialization project the dematerialization points are a key point. And very often this subject is neglected, because the company chooses to reproduce the existing organization by implicitly saying to itself “handling a paper or electronic document is more or less the same thing”. So the project is irreparably doomed to failure, then 10 years later we relaunch it by saying “well yes

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this entry stage is complicated, so now we are going to automate everything, my little nephew told me that recognition automatic in 2019 it worked brilliantly, so we are going to set up AI and hop digitization and recording -> fully automatic ”. And hop, based on such premises the new project fails just as much (any resemblance to real cases would obviously be fortuitous). Several things to keep in mind. Familiarize yourself with how the organization of entry points currently works. You may find that it works differently than you think. Where you only saw one step, it can actually be done in several steps by different people to



ensure that the quality of the sorting and distribution of the input documents (or their saving to an office file – a spreadsheet) is sufficient. generally to have a minimum of follow-up) It is necessary to integrate the fact that in any dematerialization system, the quality of the recordings at the entry is essential, both for the processing of the document and for its subsequent research. Good quality recording takes time. If in addition the ergonomics of your system is not optimal, this will create an additional problem for you to manage. It is necessary to be able to update a recording beyond the point of digitization / first-time

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registration to limit the risks and to be able to set up a resilient organization that does not place the responsibility for the digitization / registration on a single person or a single team . The Recognition or Automatic Reading of Documents (RAD, LAD,…) works well for well identified / known categories of documents (invoices for example). But not for all documents in general. Beware of promises, which only bind those who believe them. This step involves somewhat special equipment that you will not see in other places in your organization: scanners. Warning: the configuration of these scanners is essential for the

efficiency of this step (see point 2 on the fact that a recording takes time): if in addition the digitization is not efficient your project is doomed to rapid rejection by the teams that manage the entry points. It’s amazing how good scanners are now but often remain misconfigured in businesses. Of course the IT department will try to guide you every time on multifunction copiers. It may be a good idea, but unfortunately it is far from always the case. Points to look at: automatic front / back, automatic color recognition, the quality of the scanning, the device for recovering the scanned documents (if the multifunction copier sends the documents

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